An Club Event Example
Hi everyone! My name is Caroline Seiler and I am the GSA Vice-President Internal 2020-2021. I represent the GSA for academic matters and plan academic & social events, especially Welcome Week! In my role, I organize the Academic Affairs Committee which meets monthly to talk about issues that affect the academic life of grad students, including departmental & faculty issues, career planning, and administration. We’re always looking for members, so email me if you want to join!
On campus, you can find me at McMaster University Medical Centre in the Department of Medical Sciences, researching the effects of different dietary components on individuals with irritable bowel syndrome, under Drs. Premysl Bercik and M. Ines Pinto-Sanchez. I’m excited to represent you all and I plan to organize events and services to help keep grad students connected and supported.
If you have any questions, contact me at firstname.lastname@example.org and I’d be happy to chat!
If you attended our virtual AGM on Friday via WebEx, thank you! We were unable to reach quorum at the meeting but we gave an update to those in attendance about our year in review and our plans for the next academic year! Please find all documents below that were discussed. The meeting was recorded and a copy of the video can also be found below.
Watch a recording of our informal AGM here:
Despite the COVID-19 related shutdown of McMaster University, the Engineering Graduate Society has continued to provide important services to its members. Recently, two out of three seats on the EGS Council dedicated to SEPT students were filled in a School wide election, and those members are acclimating to their new positions well.
More internally, the Executive has been hard at work updating Elections bylaws after feedback from this years Council. With these new changes, which have been approved by the Council, the EGS may elevate any department representative-elect to a voting seat before their official term begins. This will allow for more discussion and accountability of incoming Executive Officers, who are elected by the outgoing Council.
Travel Awards for the summer semester have been thrown in a bit of a tizzy, with most conferences worldwide being cancelled as research institutes implement working for home procedures and governments close borders. Our Travel Awards Chairs and Committee have opened up the fund to anyone who has purchased tickets, travel, or accommodations and is unable to obtain a refund. Please be in contact with the committee for more information.
Events and Academics have been reacting to the change in expected schedules with grace and agility. While nothing can be publicly confirmed, we are in negotiations to bring a world class expert on thesis writing techniques to lead an online workshop! Keep an eye on this space for more details.
Finally, our External Directorate has been maintaining connections between engineering students and our partners in the Faculty, the University, the GSA, and CUPE. Every day we are advocating for student interests, and making sure that important information is disseminated as quickly as possible.
The GSA invites all members to the Annual General Meeting (AGM) on April 17th at 11:00AM. At our AGM we will present what the GSA has done for you over the past academic year and our plans moving forward into the 2020-2021 academic year. Due to physical distancing measures, we will be hosting our AGM virtually via WebEx! Please enter the meeting via this link and and click here to view the agenda for the AGM.
Additionally, please find other important documents attached below which will be discussed at the AGM on April 17th:
Watch a recording of our informal AGM below:
If you have not received an email already from our Health and Dental provider Studentcare, we would like to share some important information about your Health & Dental Plan and a new legal service now available to members.
Due to COVID-19, you may find yourself in a difficult or complicated situation with your employer, landlord, or academic institution, which may leave you wondering about your rights. To support you during the crisis, you now have free access to a legal consultation helpline for 1 month.
To consult with a lawyer on issues arising from the pandemic, contact the Appointment Booking Centre at 1-833-288-4620.
An agent will take note of your request and forward it to a lawyer who will promptly contact you.
A free legal consultation service for any matters related to the COVID-19 pandemic
Effective immediately, for the month of April
Call the toll-free number: 1-833-288-4620
Hello grad students,
Just a brief update of how our discussions have been with the University over the past week!
With respect to advocating for tuition waivers and financial constraints for graduate students soon to defend, there are still a few factors for the university to consider before releasing any final statements. But we are actively advocating for all of us throughout this time and ensuring that this issue is constantly on their minds.
Please find a few notes below that they were able to have final messaging about:
In addition to these points, we are asking you to please fill out this very brief survey no later than April 8th @ 5PM outlining your specific concerns that we will compile and present to the University on April 10th. Also, we are partnering with SGS to have a weekly café drop in where you can voice specific concerns throughout this time and also have a chat with fellow graduate students about how we are all getting through this time. Updates to follow shortly.
We are in communication with upper administration every day and have recurring meetings set up with Leadership at the University on a weekly basis. For many of our questions, they have tried their best to be accommodating to find solutions for us and the student body in general; however, we too are still waiting for clarification. That’s not to suggest we are dormant. We continue to voice our concerns to McMaster.
If there are any other concerns that you’d want further follow-up with, please feel free to shoot me an email personally (email@example.com) and I’ll try my best to get back to you as soon as possible!
Dear fellow grad students,
Firstly, we at the GSA hope you are doing as well as you can throughout these very uncertain and unsettling times.
As the world collectively responds to the ongoing COVID-19 pandemic the well-being and success of our students is at the top of our minds. Undoubtedly, our work and home lives have been significantly impacted. We also realize that many of us as students have concerns about our projects, courses, theses, and dissertation studies. We want to assure you though, that your GSA continues to meet with Leadership at McMaster University and various other stakeholders across the country to discuss our needs as graduate students in order to bring tangible solutions. We have discussed with them the financial, emotional and mental implications that we are faced with as graduate students at this time and we are actively working with them on finding solutions for all of us.
During this time it is of the utmost importance that you connect with your supervisors as mush as possible, as they will be a key contact during this time especially as it relates to research expectations throughout this time. For those students who are enrolled in course-based studies and require course/project extensions please connect with your respective program co-ordinator(s).
We also wanted to remind you of some of the additional mental help resources that are available during this difficult time:
– The Student Wellness Centre (all appointments must be booked via telephone)
– EmpowerMe: 1 (844) 741-6389 (for Graduate Students, online or phone life coaching)
– Good2Talk: 1-866-925-5454 (free professional and confidential support for all students in Ontario)
– The GSA Health plan also includes a $100.00 mental health benefit (full details available here).
Keep yourselves and your love ones safe!
Please feel free to reach out to us at firstname.lastname@example.org if you want to discuss these matters further.
Thank you to everyone who voted in the 2020-202 GSA Election, the results are as follows:
841 (20.0%) of 4213 electors voted in this ballot.
GSA Executive Positions
President: Shawn Hercules
Vice President External: Sydney Valentino
Vice President Services: Wei Zhao
Vice President Administration: Anthony Quarshie
GSA Faculty Representatives to the Council
Faculty Representative Council – Health Sciences: Shuwen Qian
The results are unofficial at this time as any GSA member may challenge the validity of the election in a written submission to the Chief Returning Officer (email@example.com) within two (2) business days after posting on our website. Such submission shall contain the appellant’s name, student
number, telephone number and address, as well as a detailed account of the alleged reasons for invalidating the election.
Thank you to everyone who voted in the Hamilton Street Railway (HSR) Referendum!
The results are unofficial at this time as any GSA member may challenge the validity of a referendum in a written submission to the Chief Returning Officer (firstname.lastname@example.org) within two (2) business days after official posts on our website. Such submission shall contain the appellant’s name, student number, telephone number and address, as well as a detailed account of the alleged reasons for invalidating the referendum.
Hamilton Street Railway (HSR) Referendum Question 2020 – PASSES
Quorum for any referendum question shall be five percent (5%) of all eligible voters.
Turnout: 1374 (32.6%) of 4213 electors voted in this ballot.
The HSR bus pass referendum passed and so students have accepted the following bus pass fees for the next 3 years:
2020-2021 : $283.15
2021-2022 : $295.15
2022-2023 : $300.75